Formal writing is tested in 2nde and is essential for professional life. 🔹 Structure of a formal letter : 1. Your address (top right) 2. Date 3. Recipient's name and address (left) 4. Salutation : Dear Mr/Mrs/Ms [Surname], / Dear Sir or Madam, 5. Introduction : state your purpose clearly 6. Body paragraphs : develop your points 7. Conclusion : summarise and state what you expect 8. Sign-off : Yours sincerely, (if named) / Yours faithfully, (if not named) 9. Full name (printed) and signature 🔹 Formal email differences : • Subject line (clear and specific) • Same salutation and sign-off • Shorter paragraphs, concise language 🔹 Formal language rules : • No contractions : I am (not I'm), I would (not I'd) • No slang or informal expressions • Polite, professional tone • Clear structure with one idea per paragraph 🔹 Useful phrases : • I am writing to enquire about... / to apply for... / to complain about... • I would be grateful if you could... • I look forward to hearing from you. • Please do not hesitate to contact me if you need further information. • I regret to inform you that...

📝 Model formal letter : 12 Rue de la Paix Dakar, Sénégal 8 April 2026 The Headteacher Lycée Lamine Guèye Dakar Dear Sir or Madam, I am writing to apply for the position of student representative on the school council. I am a second-year student at your institution and I believe I have the qualities required for this important role. I am committed to improving school life for all students. In particular, I would like to propose the creation of a student study room, available during break times and after school. I am also concerned about the condition of our sports facilities and would advocate for their improvement. I would be grateful if you could consider my application. I look forward to the opportunity to serve my fellow students and to contribute positively to our school community. Yours faithfully, Abdou Diallo